Corporate
Client and visitor transport in Bangalore
A client visit is the one corporate booking where the vehicle is part of the impression. A visiting delegation forms a view of the company somewhere between the arrivals gate and the office, and a driver who is late, a vehicle that is dusty, or an interior that smells of the last trip undoes work that took months. This is the booking where we would steer you towards an Urbania over a Tempo Traveller regardless of headcount, and where the small operational details — a name board at arrivals, water in the vehicle, a driver briefed on the itinerary — do more than the specification.
What this trip actually involves
- PresentationUniformed driver, vehicle detailed before pickup, interior aired. Specified as a client-facing booking rather than left to chance
- Airport meetDriver at arrivals with a name board, not waiting in the car park. Dispatched against live flight arrival
- Vehicle choiceUrbania rather than Tempo Traveller for visitor-facing work, even for small groups. Recliners, standing headroom and a boot rather than overhead racks
- Multi-office circuitsBangalore office circuits — ORR, Whitefield, Electronic City — take far longer than the distances imply. Build the day around traffic, not kilometres
- StandbyVehicle stays with the delegation through the day, charged per calendar day plus bata, so an overrunning meeting costs nothing extra
- InvoicingGST invoice against your company and GSTIN, with PO reference. Monthly consolidated billing available for regular visitor traffic
How this is priced
City-based bookings like this one are charged per calendar day plus driver allowance rather than per kilometre, because the vehicle is committed to you for the day whether it covers thirty kilometres or three hundred. Send us the schedule on WhatsApp and we will quote the day rate and the number of vehicles it actually needs.
Itinerary options
Single-day visit
Airport, office, dinner, hotel
Driver meets the delegation at arrivals with a name board. Hotel drop, then the office. Vehicle on standby through the day's meetings. Evening dinner venue and return to the hotel. One calendar day plus bata, meetings overrunning included.
Multi-day visit
Vehicle assigned for the week
Same vehicle and same driver for the whole visit, which by the second day means a driver who knows the hotel, the offices and the routes between them. Charged per calendar day; markedly better than booking each day separately.
Recommended vehicles
Ertiga
The smallest vehicle on this site, and the entry point for group travel. Below six people a sedan is cheaper; at six the Ertiga is the only vehicle where nobody sits sideways.
Urbania 10
Ten pushback seats and a boot that swallows a family's luggage. The version to pick when the group is small enough that everyone wants to recline.
Urbania 13
The most-booked Urbania. Thirteen recliners, standing headroom and a real boot — the default choice for corporate offsites and wedding-party transport.
Questions we get asked
Will the driver meet our client inside the airport?
Yes. For client-facing bookings the driver waits at arrivals with a name board rather than in the car park, and is dispatched against the live flight arrival time so a delay does not leave your visitor unmet.
Should we book an Urbania for just four visitors?
For a client visit, yes, and it is the one case where we recommend spending above the headcount. Four visitors in a ten-seater Urbania with recliners and standing headroom reflects differently on you than four visitors in a Tempo Traveller, and the difference in cost across one day is small.
What happens if the meetings run late?
Nothing, in billing terms. Client-visit bookings are charged per calendar day plus bata, so the vehicle staying two hours longer than planned does not change the invoice. Waiting charges apply to hourly bookings, which is not how we would quote this.
Can you bill this monthly along with our other bookings?
Yes. Companies with regular visitor traffic usually move to a monthly account — one consolidated GST invoice, agreed rates on your usual routes, and a familiar set of drivers. It removes the per-trip approval loop, which most travel desks find is the expensive part.
One last thing
Two small things that cost nothing and are noticed every time: tell us the visitors' names so the board is correct and spelled right, and tell us if anyone in the delegation is vegetarian or does not drink, so the driver's restaurant suggestions on the way to dinner are useful rather than awkward.